Electronic Filing

1. Introduction

HIKAMI: Jurnal Ilmu Alquran dan Tafsir uses an online journal management system to facilitate the electronic submission, processing, and management of scholarly manuscripts. The electronic filing system is intended to support an organized, transparent, and efficient editorial workflow for authors, editors, and reviewers.

Authors are encouraged to submit manuscripts electronically through the journal's online submission system. All submissions must comply with the journal's editorial policies, author guidelines, and publication ethics requirements.

2. Electronic Manuscript Submission

Authors must submit their manuscripts through the online submission system available on the HIKAMI journal website:

Submit an Article

Before submitting a manuscript, authors should:

  1. Register for an account on the journal website or log in using an existing account.

  2. Ensure that their account contains accurate personal information, institutional affiliation, and contact details.

  3. Read the journal's Focus and Scope and Author Guidelines to confirm that the manuscript is suitable for consideration.

  4. Prepare the manuscript using the journal's prescribed template and formatting requirements.

  5. Complete the submission steps and provide all required information and files requested by the online system.

Authors are responsible for ensuring that all submission information is accurate and complete.

3. Required Submission Information and Files

During electronic submission, authors may be required to provide the following information and documents, depending on the manuscript and the journal's requirements:

  • Manuscript File: The complete scholarly article prepared according to the journal's author guidelines.

  • Article Metadata: The manuscript title, abstract, keywords, and other required bibliographic information.

  • Author Information: The full names, institutional affiliations, and email addresses of all authors.

  • References: A complete and accurate list of the sources cited in the manuscript.

  • Supporting Documents: Additional files, declarations, permissions, or ethical approval documents where applicable and requested by the journal.

Authors should ensure that the information entered into the submission system matches the information contained in the manuscript.

Where a file must be anonymized for peer review, authors should remove identifying information in accordance with the journal's review procedures.

4. File Preparation and Upload Requirements

Authors must ensure that all uploaded files are readable, complete, and relevant to the submission.

Manuscripts should follow the file formats and formatting requirements specified in the Author Guidelines and the options provided by the submission system. Supporting materials should be uploaded in the appropriate file categories.

Before completing the submission, authors should verify that:

  • The correct and final version of the manuscript has been uploaded.

  • Tables, figures, citations, and references are presented accurately.

  • Figures and supplementary materials are sufficiently clear and accessible.

  • All required fields and declarations have been completed.

  • The manuscript complies with the journal's originality and publication ethics requirements.

Authors should retain a copy of the submitted manuscript and all supporting documents for their records.

5. Submission Acknowledgment and Tracking

After completing the electronic submission process, authors should check the journal's online system to confirm that the submission has been successfully recorded.

The submission system may provide a submission record, status information, and notifications depending on its configuration. Authors should monitor their accounts and registered email addresses for editorial correspondence, requests for revision, and decisions concerning their manuscripts.

If a submission does not appear in the author's account or a technical problem prevents completion, the author should contact the HIKAMI editorial office and provide relevant information about the submission.

6. Revisions and Additional Files

When revisions are requested, authors should upload the revised manuscript through the journal's online system and follow the instructions provided by the editor.

Where applicable, authors should also provide a response to reviewers that clearly explains how each comment has been addressed. If a suggestion has not been adopted, the authors should provide a scholarly justification.

Authors should upload the correct revised files and avoid creating duplicate submissions for the same manuscript. Any substantive change to the author list or other important submission information must be communicated to the editorial office and is subject to editorial review.

7. Confidentiality and Data Protection

HIKAMI expects all participants to handle submission files and editorial correspondence responsibly.

Manuscripts and supporting documents submitted for editorial evaluation must not be shared with unauthorized parties or used for purposes unrelated to the submission and review process.

Authors should ensure that uploaded documents do not contain unnecessary sensitive personal information. The journal will handle submission information in accordance with its applicable privacy practices and editorial procedures.

8. Technical Assistance

If authors encounter technical difficulties with account registration, file uploads, submission completion, or access to their submission records, they should contact the HIKAMI editorial office through the contact information provided on the journal website.

When requesting assistance, authors should describe the problem clearly and provide relevant details, such as the manuscript title, submission record number if available, and a description of the technical issue. Passwords and other authentication credentials must never be included in support requests.

9. Final Statement

Electronic filing helps HIKAMI manage manuscript submissions and editorial correspondence in an organized manner. Authors are responsible for submitting complete and accurate information, following the journal's requirements, and monitoring their submissions throughout the editorial process.

The electronic submission of a manuscript does not guarantee acceptance or publication. All manuscripts remain subject to editorial screening, peer review where applicable, and the journal's publication policies.